Procurement Data Analyst

Company:
Location: Hamilton, ON

*** Mention DataYoshi when applying ***

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING


JOB ID #: 17231

Procurement Data Analyst
Corporate Services
Financial Services, Taxation & Corporate Controller
Lister Block, 28 James St. N

NUMBER OF VACANCIES: 1 Full-Time Temporary

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35 per week

GRADE: I
SALARY/HOUR: $32.551 - $36.990 per hour
  • Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary:
Note: this temporary vacancy is expected to last up to 18 months due to a backfill.

Job Description ID #: 7208


SUMMARY OF DUTIES
Reporting to the Procurement Manager, responsible for analyzing and monitoring data for reporting purposes on the adherence to the City’s Procurement Policy and Procedures and contractual agreements with vendors. Monitors City expenditures to ensure compliancy, investigates any discrepancies and reports findings. Enters and analyses data in applicable software programs and assists with the preparation of procurement activity reports and presentation material submitted to Council. Assists in developing, implementing and maintaining policies and procedures related to Procurement as well as procurement related training programs.
GENERAL DUTIES
Performs analysis on various Procurement related data including but not limited to City expenditures, bid submissions, contract compliance and procurement compliance.
Compiles data from various sources, procurement programs and databases including PeopleSoft, bids&tendersTM, Biddingo, and Excel to produce comprehensive reports.
Produces spreadsheets for reporting and assists with the preparation of procurement activity reports and presentation material submitted to Council.
Examines, analyzes, reconciles and reports on vendor invoices, matches to delivered services and products and confirms compliance with purchase agreements and service level agreements.
Perform analysis on vendor invoices and reports on discrepancies and violations of contract documents and/or procurement policies.
Develops and maintains a system to monitor City wide expenditures. Produces analysis to support expenditures are in accordance with contractual agreements and Procurement Policies. Reports findings to Procurement Manager and/or Procurement Analyst.
Consults and liaises with the City staff to gain an understanding of the goods and services procured and to attain necessary documentation required to complete any spend analysis.
Assists in developing, implementing and maintaining policies and procedures related to Procurement.
Assists in the development and maintenance of training programs in order to effectively transfer knowledge of Procurement policies and procedures to all levels of users.
Participates in special projects. May be assigned to an initiative or project requiring the individual to take direction from Procurement Manager and/or Procurement Analyst.
Attends project team meetings as required.
Performs other duties as assigned related to the responsibilities of the job.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
QUALIFICATIONS
Previous experience related to duties listed above normally acquired through the completion of a Community College diploma in Business, Accounting or other appropriate field and/or a combination of education and relevant work experience.
Strong analytical skills. Demonstrated ability to research, produce information and create clear/concise written documentation.
Demonstrated strong administrative skills with excellent attention to detail involving coordinating, reporting and tracking procurement related documents. gained through practical experience.
Experience in a computerized environment. Proficiency utilizing Microsoft Office Suite (Word, Excel, PowerPoint) and other software programs as required. Demonstrated experience with PeopleSoft an asset.
Must have detailed and advanced working knowledge and experience with Excel. Demonstrated ability to develop and analyze complex reports using Excel functionality such as formulas and linking.
Strong interpersonal and customer service skills.
Demonstrated problem-solving skills and the ability to multitask and prioritize in a busy environment, while maintaining accuracy within tight deadlines.
Excellent verbal and written communication skills as demonstrated through the production of reports for publication, presentation and service development.
Ability to present data to meet the needs of various users.
Strong interpersonal skills with a demonstrated ability to work effectively with others. Ability to display and foster teamwork within the work unit, relate to City staff and the public in a tactful and courteous manner.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

*** Mention DataYoshi when applying ***

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